Overview
Are you an organized, detail-oriented professional with a passion for sports & engineering?
We are delighted to be working exclusively with our client seeking a dedicated Administrative
Coordinator to play a pivotal role in the seamless running of the operations for our client’s small
team.
The Role
- Travel Coordination: Arranging flights, car hire, hotels, and logistics for the team.
- Financial Management: Reconciling bank accounts, managing payroll, handling VAT submissions, and maintaining up-to-date accounts using Sage.
- Event Administration: Organizing race entries, liaising with circuits, and ensuring all event bookings are confirmed.
- Customer & Supplier Liaison: Issuing invoices, ensuring timely payments, and managing relationships with insurance providers, utility companies, and suppliers.
- HR Administration: Tracking holidays, handling pensions, and ensuring compliance with HR processes.
- Team Support: Ordering team kits, equipment, and bespoke merchandise for events like Monaco.
- Operational Duties: Managing subscriptions, updating race calendars, and handling correspondence.
What We’re Looking For
- Proven experience in an administrative role, ideally within a fast-paced environment.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Financial competence, including experience with Sage, VAT submissions, and reconciliations.
- Excellent communication skills and confidence liaising with diverse stakeholders.
- A proactive attitude with a meticulous eye for detail.
- Familiarity with motorsports or event planning is a bonus but not essential.